Content Management for Catalog Systems

Baseline situation

  • Due to a lack of procurement capacity, external support was requested for the introduction of an eProcurement solution
  • A request has already been made to a solution provider, but the technical feasibility could not be overlooked

Project order

  • Support of the selection process in close coordination with the internal IT for a solution that can be implemented at short notice
  • Roll-out of the technical solution
  • Content development for 7 European countries – supplier selection, assortment determination, catalogue data retrieval, etc.
  • Negotiation of conditions for catalogue articles

Outcome

  • Early involvement of internal stakeholders is important for project success, but must not lead to over-engineering of solutions
  • Content is just as important for the technical solution and needs a comparable lead time
  • A short-term implementation requires internal resources or a solution partner

Method

  • Creation of data transparency in the relevant material groups
  • Bundling of product ranges / development of core ranges
  • Supplier consolidation to reduce process costs and realize bundling potential
  • Implementation of electronic approval and invoicing processes
  • Ensuring compliance through continuous electronic process with 4-eyes principle and controlling
  • Ensuring overall master data consistency (EAN number, E-Cl@ss, UNSPSC, etc.)
  • Development of individual KPI´s / evaluation routines

Cooperation in the project

  • Project team for the selection process technical solution
  • Project management for the supplier selection process, workshops with procurement managers
  • Direct communication with suppliers in the onboarding process